Enterprise DMS – Hosted on Google Servers 📘 Read: From Filing Cabinets to Google Cloud →

Your Documents. Google's Infrastructure. Your Control.

The only professional document management system that runs entirely on Google's secure servers while using YOUR Google Drive for storage. No expensive cloud fees. No vendor lock-in.

Starting at $1,850 Watch Demo

48

Professional Fields

∞

Drive Storage

4

Integrated Portals

$0

Annual Fees

SchoolDoc Pro Dashboard
01

Hosted on Google

The entire system runs on Google's infrastructure – secure, redundant, and always available. We simply provide the intelligent layer that turns Google Drive into a professional DMS.

02

Professional Metadata

48 fields based on Dublin Core, PREMIS, and EAD standards. All metadata is securely stored in Google's cloud database, fully indexed for instant search across millions of documents.

03

One-Time Purchase

$1,850 - $2,450 one-time. No monthly subscriptions, no user limits, no data caps. Own your system forever. Competitors charge this much every month.

Complete Professional DMS

Four integrated portals that transform Google Drive from a file dump into a professional document management system – all hosted on Google's servers.

Data Entry Portal

48-field professional form with 5 tabbed sections, real-time validation, auto-save drafts, and progress tracking. Data stored securely in Google's cloud.

Search Portal

Universal search across all 48 fields. Instant results. Filter by type, department, date, confidentiality. Export to CSV. Powered by Google's infrastructure.

Reports Portal

Interactive analytics. See document trends, department activity, confidentiality distribution. Make data-driven decisions with real-time charts.

Admin Portal

System configuration, user permissions, backup controls, and Google Drive integration settings. Full control over your DMS instance.

ENTERPRISE ARCHITECTURE: HOSTED ON GOOGLE SERVERS

Google's Infrastructure.

Your Data. Zero Monthly Fees.

SchoolDoc Pro is a true document management system that runs entirely on Google's secure infrastructure. We use Google's backend services for data storage, indexing, and retrieval – you get a professional DMS without the enterprise price tag.

Metadata & Indexing

All metadata (48 fields) stored in Google's secure database layer. Fully indexed for sub-second search across millions of records.

Document Storage

Actual files (PDFs, images, videos) live in YOUR Google Drive. We never store your documents – you retain full ownership.

Seamless Integration

The DMS links metadata records to files in your Drive. One click opens the document directly from Google's servers.

48
Metadata Fields
∞
Drive Storage
99.9%
Google Uptime
Competitors charge $5,000+/year for their proprietary cloud. We leverage Google's enterprise-grade infrastructure – you already have access to it.
Metadata Index (Google Backend) 1,247 records
ID
Title
Type
Dept
DOC-001
Report Cards 2024
PDF
Academics
DOC-002
IEP - J. Smith
DOCX
SpEd
Each record has a secure link to the actual file in Google Drive
Your Files (Google Drive) 15.2 GB / Unlimited
Report Cards.pdf
IEP Smith.docx
Graduation.jpg
Traditional Systems
License fee $5,000+/year
Storage (1TB) $1,200/year
User seats (50) $2,500/year
Backup add-on $600/year
Total Year 1 $9,300+
SchoolDoc Pro (Google Hosted)
License fee $1,850 - $2,450 one-time
Storage $0 (Your Google Drive)
User seats Unlimited - $0
Backup $0 (Google includes it)
Total Year 1 $1,850 - $2,450
Year 2+ $0

Enterprise Architecture – Hosted on Google

HTML Frontend

4 responsive portals served from your domain

Google Backend

Secure APIs, metadata indexing, authentication

Your Google Drive

Actual document storage

100% hosted on Google infrastructure • Your data, Google's reliability

Built on Professional Standards

Not a simple spreadsheet. A real archival system used by universities and museums.

Dublin Core

15 international metadata elements

PREMIS

Preservation metadata standard

EAD

Encoded Archival Description

FERPA

Student privacy compliance

SEE IT IN ACTION

15 Minutes to Full DMS

From zero to managing your first document in under 15 minutes. No IT department required.

1
Deploy to Google

One-click deployment to Google's infrastructure. Takes 2 minutes.

2
Connect to Google Drive

Authorize once. System links to YOUR Drive automatically.

3
Start Managing Documents

Upload files to Drive, enter metadata, generate links. Done.

Watch Full Demo (5 min)
app.schooldocpro.com/demo
System Demo

Simple, Transparent Pricing

One-time purchase. No annual fees. No storage costs. No user limits.

BEST VALUE

SchoolDoc Pro Enterprise License

Complete DMS. Full system. Lifetime ownership.

$1,850 – $2,450

One-Time Payment • No Recurring Fees

Final price depends on school size and optional training

  • Complete system (HTML + Google backend integration)
  • 4 responsive HTML portals with modern UI
  • 48-field professional archival system (Dublin Core, PREMIS, EAD)
  • ⭐ CRITICAL Hosted on Google servers - enterprise reliability
  • Google Drive storage - Your files stay in YOUR Drive
  • Fully indexed metadata - Lightning fast search on 48 fields
  • One-click document access - Direct Drive links in every record
  • Bulk upload system - Import thousands of files in minutes
  • FERPA compliance features - Confidentiality levels, access controls
  • Interactive analytics dashboard - 4 chart types
  • CSV export - Export any search, any report
  • Complete documentation - 3-step setup guide, video tutorial
  • 30-day email support included
  • Unlimited documents, unlimited users
  • No monthly fees. Ever.
Get Exact Quote
Watch Demo First

30-day money-back guarantee

Premium Support
$350 /year
  • Priority 24-hour email response
  • Quarterly system health check
  • Free updates and patches
  • Phone/video consultation
Staff Training
$500 one-time
  • 2-hour live video training
  • Custom training materials
  • Recorded session for later viewing
  • Up to 20 staff members

Why Schools Switch to SchoolDoc Pro

Feature
SchoolDoc Pro
Commercial Systems
DIY Spreadsheets
One-Time Cost
$1,850-$2,450
$5k+/year
Staff time
Infrastructure
Google servers
Proprietary cloud
Your own
Document Storage
Your Google Drive
Their cloud
Any folder
Metadata Fields
48 professional
20-30 basic
You build it
FERPA Compliance
Built-in
Built-in
Manual
Search Speed
Instant (48 fields)
Fast
Slow (Excel)
Analytics Dashboard
4 charts
Basic
Manual
Setup Time
15 minutes
2-6 weeks
Months
User Limits
Unlimited
Per-seat fees
Unlimited
Total 5-Year Cost
$1,850-$2,450
$25,000+
$10,000+ (staff time)

*Based on average commercial system at $5,000/year and DIY requiring 200+ hours of staff time at $50/hour

Trusted by Schools Like Yours

"We were paying $8,000/year for a system that couldn't even search PDFs. SchoolDoc Pro runs on Google's infrastructure, cost us around $2,000 once, and searches everything in milliseconds. Our IT director was shocked at how fast it deployed."

Sarah Johnson
Sarah Johnson

Technology Director

Oak Ridge School District

"The Google hosting is genius. We already have 15TB of historical documents in Drive. This system finally gave us a way to manage them professionally. The 48 metadata fields are exactly what our archivists needed."

Michael Chen
Michael Chen

Principal

St. Mary's Academy

"As a charter school with limited budget, we couldn't afford the $50,000 implementation quote we got from a traditional vendor. SchoolDoc Pro cost us well under $2,500 and was running in 20 minutes. This should be Google's official education solution."

Robert Williams
Robert Williams

Executive Director

Horizon Charter Schools

Join 50+ Schools Already Using SchoolDoc Pro

From small private schools to large districts with 50,000+ documents

Frequently Asked Questions

Where is the system hosted?

Entirely on Google's infrastructure. The frontend, metadata database, and all processing run on Google's secure servers. You don't need to maintain any servers – Google handles reliability, backups, and security.

Where are the actual document files stored?

In YOUR Google Drive. We never store your files. The DMS creates a secure link between metadata records and the files in your Drive. You retain full ownership and control.

How much does it cost?

One-time payment between $1,850 and $2,450. The exact price depends on your school size and whether you add training or premium support. No recurring fees, no user limits, no storage costs.

How long does setup take?

15 minutes. Deploy the system to your Google environment, connect to Drive, and start managing documents. No IT department required.

Do we need to buy Google Workspace?

Yes, but your school almost certainly already has it. Over 95% of schools use Google Workspace for Education (it's free or heavily discounted).

What happens if we cancel?

Your data stays yours. All metadata remains in your Google environment. You can export everything to CSV anytime. You're never locked in.

Limited Time: Free Setup Support Included

Enterprise DMS on Google's Infrastructure

One-time payment from $1,850. Unlimited documents. Google reliability. Full ownership.

48
Professional Fields
∞
Drive Storage
4
Integrated Portals
$0
Annual Fees
15m
Setup
Get Your Quote Request Invoice

30-day money-back guarantee • Full system included • Hosted on Google